Host Guidelines

  • Calendar
    • Check calendar and see if the date is conflicting with anything else.
    • Email us with your proposed date and game idea.
    • Game requirements
      • On game post
      • Give us a copy of your event post and we will post it on our page and promote it as best as we can.
      • On the day of the event adhere to the schedule.
      • Give a safety briefing, if you do not have your own rules please use ours, ours is the minimum that is required.
    • Chronograph
      • Host needs to provide a chronograph and someone to run it, Each person must chrono
    • Host may rent our chronograph for $25.00 a day
    • If host does not provide zip ties they will be available for $5/100
    • Food
      • All lunches, breakfasts, snacks, and sodas are to be handled by us.
      • BBQ’s Dinner is an option for the event host to handle, the BBQ’s will be available for a $10.00 propane fee but you will not have any access or use of the Shack. If you don’t want to do the BBQ dinner we are willing to do it, please let us know what you plan on doing so that we can make arrangements.
    • Merchandise
      • All ammo must be bio only; ammo must be checked at time of check in to make sure it is bio only.
      • All ammo sales are to be done by Airsoft Essentials.
      • As host you are welcome to sell guns, tee shirts, and gear.
    • Field
      • The field starts at the stop sign, just past the Meadows, on the East and runs the length of the property to the West gate, from the creek on the South to the hill on the North.
      • If there are less than 20 people then the games are suggested to be played in the village or at the West end with the bunkers and the runway.
    • Fees
      • $10.00 per person per day if there are less than 20 people, no deposit required. This allows you to play on the airsoft field only. We may also allow others to be playing at the same time.
      • $8.00 per person per day if there are more than 21 people, with a $100.00 (nonrefundable deposit) to hold your date. This deposit will be applied to your field fee on the day of the event. This allows you to play on the airsoft field but we may also allow others to be playing at the same time. You will have use of the Meadows but not exclusivity to the Meadows. Camping arrangements can be made.
      • For a large game you can reserve exclusivity of the Meadows and the whole Airsoft field. $8.00 per person per day with a $100.00 non-refundable deposit to hold your date and a minimum charge of $300.00. (This deposit will be applied to your field fee on the day of your event.) Camping is available the night before the event, if it is a two day event then the night before and the night between the days are free.
      • Extra nights of camping are $10.00 per tent per night.
    • Hours
      • Gates open to the general public at 8:00am the day of the event or at 5:00pm the night before if they want to camp overnight.
      • As an event host it is recommended that you arrive the night before or at 7:00am the day of the event to set up.
      • Gates close at 7:00pm the last day of the event. As the host it is required that you stay till everyone is gone and when everything is cleaned up.
    • Garbage
      • We will dispose of the garbage that is in the cans as part of our service. This does not include discarded tents and sleeping bags and other such large things ($10.00 per can for disposal of these large items, we are not a dump.)
      • As host you are expected to walk the meadows, parking areas and other areas that were occupied and clean up any garbage, cigarette butts and other debris that is left behind by the players.
      • Please encourage others to use the recycling bins.
    • Props
      • Our props may be used with proper notice and an additional fee of $35.00 each piece.

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